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Association Protocol
INDEX
Customer Request and Evaluation
Partner Selection at the Destination Point
Planning and Coordination
Packaging and Cargo Preparation
Transportation and Customs Procedures
Communication and Monitoring
Delivery and Service Completion
Evaluation and Feedback
Maintenance of Business Relationship
Protocol Work Update and Continuous Improvement
Conflict Resolution
Confidentiality and Data Protection Change
Update and Communication
Termination or Renewal of Agreement
Legal Safeguards and Liability
Customer Request and Evaluation:
When a potential client requires an international relocation, the moving company at the origin point receives the request and communicates with the client to gather detailed information about the move, such as origin, destination, moving date, cargo volume, special requirements, and any other relevant details.
The moving company at the origin point conducts a comprehensive evaluation of the request to determine the characteristics and feasibility of the move, considering factors such as distance, customs requirements, logistical restrictions, and operational capacity.
Partner Selection at the Destination Point
The moving company at the origin point carefully researches and selects a partner at the destination point. The reputation, experience, licenses, logistical capacity, and compliance with local regulations of the potential partner are evaluated.
A formal agreement is established with the selected partner, detailing the terms and conditions of the collaboration, including responsibilities, communication, payments, and conflict resolution.
Planning and Coordination:
Both companies closely collaborate to plan and coordinate all aspects of the relocation. A direct line of communication is established, and a point of contact is designated in each company to facilitate smooth interaction.
Detailed information is exchanged regarding the cargo, itineraries, required documentation, customs requirements, insurance, and any other relevant aspect to ensure seamless execution.
Packaging and Cargo Preparation:
The moving company at the origin point is responsible for the proper packaging and preparation of goods for international transportation. Quality packaging materials are used, and international standards are followed to ensure the safety of objects during the move. Precise and detailed instructions are shared with the partner at the destination point regarding the proper handling of the cargo, considering special features, fragility, and specific client requirements.
Transportation and Customs Procedures:
The moving company at the origin point carries out the transportation of the cargo to the destination point, ensuring the selection of reliable and qualified transportation providers.
The partner at the destination point handles customs procedures, including necessary documentation, compliance with local regulations, and management of permits and licenses.
Communication and Monitoring:
Both companies maintain constant communication throughout the relocation process. Regular updates are shared regarding the status of the cargo, progress in customs procedures, and any changes in the itinerary.
Any problems or challenges that may arise are proactively and efficiently resolved, ensuring open communication and quick decision-making to minimize any negative impact on customer service.
Delivery and Service Completion:
Once the cargo arrives at the destination point, the partner of the moving company at the destination point takes charge of receiving the cargo and verifying its integrity.
A thorough inspection of the cargo is conducted to ensure there are no damages or losses during transportation.
The client is informed about the arrival of the cargo, and the delivery is coordinated at the agreed destination, ensuring punctuality and attention to the client's special requirements.
Evaluation and Feedback:
After the completion of the service, both companies conduct an internal evaluation to analyze the performance of the relocation process and the collaboration between both parties.
Feedback and comments from the client regarding the service quality, attention to detail, adherence to deadlines, and any other relevant aspect are collected.
A joint review of the results is carried out, and areas for improvement and opportunities to optimize collaboration in future projects are identified.
Maintenance of Business Relationship:
After a successful relocation, both companies maintain a long-term business relationship, fostering trust and mutual collaboration.
Regular communication is established to stay informed about market updates, share business opportunities, and address any issues or challenges that may arise.
New forms of collaboration are explored, and the possibility of referring potential new clients to each other in future projects is considered.
Protocol Work Update and Continuous Improvement:
Based on the received feedback, both companies continuously update and improve the work protocol to optimize efficiency, service quality, and customer satisfaction.
Procedures are regularly reviewed, new technologies are implemented, and training is provided to stay updated with industry best practices and changing regulations.
Conflict Resolution:
In case of any conflicts between both companies during the relocation process, a clear protocol for conflict resolution is established.
Open and honest communication is encouraged to address any issues constructively.
A designated point of contact is assigned in each company to facilitate conflict resolution, and an agreed timeline is set to resolve any disputes.
Confidentiality and Data Protection:
Both companies are committed to maintaining the confidentiality of customer information and complying with applicable data protection regulations.
Clear policies and procedures are established to ensure the privacy and security of shared information during the collaboration.
Change Update and Communication
If significant changes occur in procedures, legal requirements, or operations of either company, timely communication is made to the counterpart.
Open communication channels are maintained, and shared documentation is regularly updated to reflect any relevant changes.
Termination or Renewal of Agreement:
In case either company decides to terminate the collaboration, prior notice is given to the other party to allow for a smooth transition and avoid any negative impact on customers or ongoing projects.
If there is a desire to renew the collaboration agreement, both companies review and negotiate the terms and conditions to ensure mutual benefit and long-term viability.
Legal Safeguards and Liability:
A solid legal framework is established, and the responsibilities of each company in case of damages, losses, or breaches during the relocation are specified.
Both companies must have adequate insurance and guarantees to protect customer interests and mitigate any potential risks.
Transpack Argentina | transpackinternational.com
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